Biweekly Program Evaluation Drop-in for Agents: The virtual biweekly program evaluation drop-in is an opportunity for Extension Agents to ask questions about evaluation and impact reporting. Dr. Lola Adedokun, Director of Extension Evaluation, will be available to answer questions and provide feedback and technical guidance to strengthen programmatic evaluation designs, logic models, data collection instruments, data analysis strategies, impact reporting, and success stories. The drop-in sessions will hold from 12:00 – 1:00pm (EST) on Fridays (biweekly, beginning on March 11, 2022). Agents can join by Zoom any time, within the specified hour, and are free to leave the meeting after their questions have been answered. Agents who are interested in learning from others’ questions are welcome to stay throughout the session duration. 

Zoom Link: For security reasons, this Zoom link requires authentication to join—this means that agents must be logged onto their account to join a session. Please note that this is not an in-service training and credits will not be offered for participation.


Weekly Reporting

Monthly Reporting

Yearly Reporting


CORE Training for New Agents

Why is reporting important? 


Program & Staff Development Website


Weekly Reporting


Monthly Reporting  Due the 10th of the following month

  • Statisticals (Time spent in programming and contact with clientele) 
  • Expenses (Mileage, hotel bills, meals, etc.) – Receipts for all, except items under $10
  • Leave (Official leave – annual leave, sick, holiday, etc.)
  • Meetings and Activities (Extension and other sponsored meetings and activities)
  • SNAP-Ed (Food stamp nutrition program hours with low income families)


Yearly Reporting

  • Success Stories (Program Success Stories for Agents, 5 per year; deadline July 15th) 
  • Program Indicators (data captured for state reporting efforts, due July 15th)
  • Report to the People (County report on programs and success, due in the fall on December 1st) 
  • Plan of Work (Guide for programming – new plan every 4 years, updated annually by May 1st) 
  • Affirmative Action (Strategies for equal opportunity – plan due June 30th for following fiscal year; report due June 30th for current year)
  • Access 4-H (Annual report of youth participation in Extension programming, due in the Fall)


  • Travel and leave requests (Enter in KERS by the 25th of the previous month)
  • State travel requests (Approval and request with responsibility on state level, within two weeks of travel)



All new agents are required to complete at least 35 hours of core in-service trainings. Core in-services include topics pertinent to agent success at the county level. Core in-service trainings also count toward career ladder promotion. Agents can register for these trainings through the in-service catalog located in KERS. The majority of these trainings will be offered in clusters during the months of February, May and October of each year.

A list of core in-service trainings can be found below:

Click here to learn how to use KERS search options.